How much does med spa software cost?
Updated
Med spa software costs anywhere from free to several hundred dollars a month in 2026. Square Appointments starts free; Pabau runs roughly $28–$139 per user; Mangomint costs about $165–$375; Boulevard runs $195–$425+ for multi-provider locations; Zenoti is custom-quoted enterprise pricing. Rebiza charges a flat $149 per month for booking and retention only — not a full EMR.
What each tier actually costs
Which tier fits you depends less on your treatment menu than on how many providers you have and whether you need clinical charting built in. Here’s what’s publicly listed as of July 2026 — confirm current pricing before you buy.
| Tier | Example | Typical monthly cost | What you’re paying for |
|---|---|---|---|
| Free/entry booking | Square Appointments | $0–$69 | A calendar and online booking page; no med-spa-specific charting or consents |
| Per-provider clinic CRM | Pabau | Roughly $28–$139 per user | EMR-style charting, consent forms, before/afters, recall campaigns |
| Growing-team spa suite | Mangomint | Roughly $165–$375 | Smart calendar, self-booking, forms, and automations, sized for 5+ providers |
| Client-experience platform | Boulevard | Roughly $195–$425+ | Precision scheduling, POS, and memberships built for multi-provider locations |
| Enterprise/multi-location | Zenoti | Custom quote | Multi-location analytics, inventory, and payroll for large chains |
| Flat-fee AI booking + retention | Rebiza | $149 flat | 24/7 AI chat/SMS booking with deposit requests, plus a rebooking and win-back engine — not a full EMR |
Why per-provider pricing changes the math
Pabau, Mangomint, and Boulevard all price by provider or location, so the sticker price on their homepage is a starting point, not a ceiling. A single-injector practice pays near the bottom of the listed range; add three more providers and the same plan can land well above $500 a month before processing fees. That’s a fair trade if you need integrated charting and photo storage for a growing team — a steep one if you mainly need a calendar that quotes accurately and fills itself.
- Payment processing runs 2.5–3% on card volume on top of most subscriptions.
- Per-provider tiers reprice automatically the day you hire.
- Charting/EMR features are often gated to higher tiers, so the advertised low end may not include what a licensed practice needs.
- Enterprise platforms quote custom pricing because implementation and training add real weeks, not just software cost.
Which tier fits a solo injector versus a growing spa
If you’re running consent forms, charting, and multiple providers, per-user or per-location tools earn their price. If your real bottleneck is inbound questions about Botox units, filler pricing, and open slots going unanswered after hours, a full EMR suite is overbuilt for the problem. Rebiza is priced for that second case: a flat $149 a month for an AI assistant that answers on web chat and SMS from your real price list, books only genuinely open slots, requests deposits through your existing payment link, and runs rebooking and win-back messages afterward — deliberately not a replacement for your charting system.
Frequently asked questions
Is there a free option for med spa software?
Square Appointments offers a free tier for basic scheduling, and it’s a reasonable starting point for a brand-new solo practice. It won’t give you med-spa-specific charting, consent capture, or automated recall campaigns, so most practices outgrow it once volume or compliance needs increase.
Why is Pabau priced per user instead of a flat fee?
Pabau is built EMR-first, so its pricing reflects seats using clinical records, consent forms, and photo storage rather than just calendar access. That model makes sense for a multi-provider clinic but gets expensive fast for a solo injector paying for features they use lightly.
Does Rebiza replace my EMR or charting system?
No. Rebiza is booking and client retention — 24/7 AI answering on chat and SMS, accurate quotes from your price list, deposit requests, and rebooking outreach. It’s designed to run alongside whatever charting or EMR tool you already use, not to replace it.
How much should a solo med spa budget for software each month?
A solo injector typically lands between $0 and $150 a month for booking and client communication, plus processing fees, unless charting requirements push them into a per-user platform like Pabau. Multi-provider spas should expect several hundred dollars a month once charting, memberships, and staff seats are included.